GLEBE INCOME ACCOUNTS
MEETING INVESTMENT NEEDS

SIGNATORY IDENTIFICATION

As from the 12th December 2007, under the Anti-Money Laundering and Counter-Terrorism Financing (AML/CTF) legislation, new signatories who will be authorised to operate Glebe Income Accounts (GIA) must complete a Signatory Identification form.

To complete the signature identification, there are 2 categories of identification documentation customers will need to produce:

    (i) an original or certified copy of a primary photographic identification document;

    OR

    (ii) an original or certified copy of a primary non-photographic identification
    document and a secondary identification document.

By law, we are required to obtain identification for all signatories to an account. If an identification is not received for a signatory then we cannot allow the signatory to operate the account. The new signatory identification process only applies for new signatory/s of new GIA accounts or existing GIA accounts. This includes signatory/s with Authority to Operate and Power of Attorney.

There are three ways that the identification check can be completed:

  1. Visit Glebe where the check can be performed by a GIA representative, or if this is not convenient;

  2. Have an Anglican Minister of Religion from the Diocese of Sydney agree to perform the check on our behalf by acting as GIA's agent. A Minister of Religion for these purposes is a person who has been ordained as a presbyter or deacon; or

  3. Send a completed Signatory Identification form with copies of identification documents certified by a valid certifier to Glebe Income Accounts.

What Glebe will do:

According to AML/CTF legislation requirements, Glebe needs to collect certain information about a customer (full name, date of birth and residential address) and verify it against reliable and independent documentation. Where a signatory provides documentation in a name that is different to their current name, the signatory will need to provide an original/certified copy of documents that proves the change of name such as a marriage certificate.

Where an Anglican Minister of Religion from the Diocese of Sydney acts as GIA’s agent:

  1. Fill out Step 1 & 2, and take your original or certified copies of identification documents plus an additional copy (to be sent to GIA) to an Anglican Minister of Religion from the Diocese of Sydney.

  2. Have the Anglican Minister of Religion from the Diocese of Sydney complete Step 3 “Agent Authorisation” and then forward the form and copies of your identity documents to GIA.

Certifiers:

Certifiers will need to complete Step 4 “Certifiers Details” on the Signatory Identification form. Certifiers will need to supply their name, their certifier category, and a contact number.

Glebe needs to receive an identification document for each signatory. We need to examine the identification document referred to in the Signatory Identification form, and such documents should be sent to us.

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PRIMARY NON-PHOTOGRAPHIC IDENTIFICATION DOCUMENT

  • A birth certificate or birth extract issued by a State or Territory;

  • A citizenship certificate issued by the Commonwealth;

  • A birth certificate or citizenship certificate issued by a foreign government that is in English or another language understood by the person citing the document or accompanied by an English translation from an accredited translator; or

  • A pension card issued by Centrelink that entitles the person in whose name the card is issued, to financial benefits.

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SECONDARY IDENTIFICATION DOCUMENT

A secondary identification document is:

1. A notice issued to the person by the Commonwealth, a State or Territory that

(i) was issued within the preceding 12 months;
(ii) contains the person’s name and residential address; and
(iii) records the provision of financial benefits to the person under a law of the Commonwealth, State or Territory; or

2. Notice issued to the person by the Australian Taxation Office that

(i) was issued within the preceding 12 months;
(ii) contains the person’s name and residential address; and
(iii) records a debt payable by or to the Commonwealth under commonwealth taxation law; or

3. A notice issued to the person by a local government body or utilities provider that

(i) was issued within the preceding 3 months;
(ii) contains the person’s name and residential address; and
(iii) records the provision of services by the local government body or utilities provider of that address or person; or

4. In relation to a person under 18 years of age, a notice issued to the person by a school principal that

(i) was issued within the preceding 3 months;
(ii) contains the person’s name and residential address; and
(iii) records the period of time that the person attended the school.

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CATEGORIES OF CERTIFIERS

The AML/CTF legislation stipulate who may certify a copy of an identification document. It is narrower than those who can sign an Acceptable Referee Form. The people who can certify documents are as follows:

  • A person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described);
  • A judge of a court;
  • A magistrate;
  • A chief executive officer of a Commonwealth court;
  • A registrar or deputy registrar of a court;
  • A Justice of the Peace;
  • A notary public (for the purposes of the Statutory Declaration Regulations 1993);
  • A police officer;
  • An agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public;
  • A permanent employee of the Australian Postal Corporation with 2 or more years of continuous service who is employed in an office supplying postal services to the public;
  • An Australian consular officer or an Australian diplomatic officer (within the meaning of the Consular Fees Act 1955);
  • An officer with 2 or more continuous years of service with one or more financial institutions (for the purposes of the Statutory Declaration Regulations 1993);
  • A finance company officer with 2 or more continuous years of service with one or more finance companies (for the purposes of the Statutory Declaration Regulations 1993);
  • An officer with, or authorised representative of, a holder of an Australian financial services licence, having 2 or more continuous years of service with one or more licensees.
  • A member of the Institute of Chartered Accountants in Australia, CPA Australia or the National Institute of Accountants with 2 or more years of continuous membership.

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AGENT AUTHORISATION

The Glebe Administration Board (GAB) has given general authorisation for Anglican Ministers of Religion from the Diocese of Sydney to act on its behalf as its agents in identifying signatories to Glebe Income Accounts. When an Anglican Minister of Religion chooses to act as GABs agent, they are required to:

a) Examine an original or certified copy of a Primary Photographic Identification Document in the name of the applicant;

    OR

b) Examine an original or certified copy of a Primary Non-Photographic Identification Document AND an original or certified copy of a Secondary Identification Document in the Applicants name.

    AND

  • Ensure that the name, date of birth and/or the residential address on the identification document correspond to those details provided from the signatory. When there is a change of name, they must also sight a certified copy / original document that proves the change (eg marriage certificate for change in surname).

  • Check whether the Certifier is from a valid category, if certified documents are presented.

The agent is required to sign a declaration agreeing to act as GABs agent and declare that they have seen original or certified copies of Identification Documents. They must ensure that copies of the documents sighted are attached with the Signatory Identification Form.

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